Commercial Gas

Landlords

Law on Rental Accommodation

Landlords are duly required by law to keep their tenants safe. This responsibility extends throughout all manner of accommodations that are covered by leases, license or rental agreement. It also includes residential property provided for rent, holiday accommodations, rooms, private households and hotels.

Law on Gas Safety

The Gas Safety (Installation and Use) Regulations 1998 informs of several key items that will help guide landlords on how to comply with the act. It also aids tenants as they are made aware of the landlord’s duties with regards to gas safety. The act deals with the installation, maintenance and use of gas appliances and fittings in both domestic and commercial properties. It covers compliance on gas safety laws as well as guidance on the landlord’s part.

Landlord’s Responsibilities.

The landlord has 3 main responsibilities if he chooses to utilize gas in the premises. First, he will be responsible for all the maintenance of the facilities and pipework. This also includes having all applicable gas appliances serviced as defined by the manufacturer. If there is no advice as to the frequency from the manufacturer, a Gas Safe registered engineer should be able to provide inputs. If none are defined, the service should be done annually.

Second, it is also their responsibility to have safety checks run on all appliance and associated flue’s every 12 months. This annual check is essential in ensuring that all the appliances and fittings are safe for daily use.

Lastly, it is also the landlord’s responsibility to provide copies of the gas safety record to existing tenants within 28 days of this being completed. For new tenants, they should be provided copies of it prior to moving in. For their part, landlords should keep their copies for a rolling two year window.

Some other things worth noting include:
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• All checks must be performed by a registered Gas Safe engineer.
• Tenants bringing their own gas appliance are held responsible for it. Landlord responsibility stops at the gas pipework.
• Tenants should be made aware where the main gas valve is so as to prepare for emergencies.
• Tenant leases or contracts should explicitly allow landlords access for safety inspection and maintenance of the gas pipework. Landlords should document well the events and actions taken in case any tenants refuse access.
• Tenants that are on short-leases are still subject to gas safety inspections and maintenance if their lease period falls on designated time.

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​Further legislative guidance can be found by clicking here.