Landlord Gas Safety Certificate

If you own a building in Scotland and have people other than your family staying there, you are required to provide a Gas Safety Certificate for your property. Also known as a CP12, this certificate confirms that all gas appliances are safe and free from danger, and is a legal requirement for landlords, owners of holiday homes and those who let rooms in their building.

What is a gas safety certificate, and who needs one?

Domestic homes which are owner occupied do not usually need a gas safety certificate in Scotland. However, if you rent a home, or part of it, you are legally obliged to commission an annual gas safety check. As well as private landlords who need a CP12 every year; you could also be liable to obtain one if you are:

  • Running a hotel, bed and breakfast, hostel or Airbnb
  • Responsible for student accommodation
  • Operating a boarding school
  • Managing a holiday let
  • Running a mobile home, caravan or temporary accommodation that you let out

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Are gas safety checks really important?

In Scotland, a large number of householders live in privately rented properties, a proportion which has increased dramatically over the past decade. In 2013, the estimated number of privately rented homes was in excess of 15 per cent of the total dwellings.

As a landlord, it is your moral and legal duty to ensure an annual inspection is carried out. You should also provide a CO (carbon monoxide) alarm in places where a gas appliance is located, according to amendments to the law in 2013. If you fail in your duty, you could be fined or imprisoned, and ultimately could be responsible for the death of your tenants.

Are you a tenant?

Are you a private tenant, or otherwise spending time in accommodation which you don’t own? Whether you’re renting a whole house, a room in a shared house or any type of holiday accommodation, the person who owns your accommodation should be carrying out a gas safety check and issuing a CP12 certificate each year.

The procedure of a gas safety check is quite simple. This does not form part of a property inspection, so there’s no reason to refuse access to our engineer, or otherwise make it hard for them to do their job. If you do, you could be putting yourself and your family at risk.

When you have a gas safety check, the engineer will be looking at:

  • Whether the boiler is safe to use
  • If there are any harmful fumes leaking from the flue, boiler or other appliance
  • Pressure checks, to ensure your appliances are safe to use
  • Security of the gas supply at your meter

The engineer will check all appliances and connections that belong to the owner of the property. They will not, however, check anything that you own. If you use a room heater or other appliance that you have brought into the property, so you are encouraged to make your own arrangements to have these checked for safety.

FAQ’s

How do I carry out a Legionella risk assessment?

The purpose of carrying out a risk assessment is to identify and assess any risks in your water system. The responsible person should understand your water systems and any associated equipment, in order to conclude whether the system is likely to create a risk from exposure to legionella, and should be able to identify whether:

  • water is stored or re-circulated as part of your system
  • the water temperature in some or all parts of the system is between 20–45 °C
  • there are sources of nutrients such as rust, sludge, scale and organic matters
  • conditions are present to encourage bacteria to multiply
  • it is possible for water droplets to be produced and, if so, whether they could be dispersed over a wide area, eg showers and aerosols from cooling towers
  • it is likely that any of your employees, residents, visitors etc are more susceptible to infection due to age, illness, a weakened immune system etc and whether they could be exposed to any contaminated water droplets

Your risk assessment should include:

  • management responsibilities, including the name of competent person and a description of your system;
  • potential sources of risk;
  • any controls in place to control risks;
  • monitoring, inspection and maintenance procedures;
  • records of the monitoring results, inspections and checks carried out;
  • arrangements to review the risk assessment regularly

If you decide that the risks are insignificant, your assessment is complete. You may not need take any further action at this stage but you should review the assessment regularly in case anything changes in your system.

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